TERMS & CONDITIONS

Registrations Details

You confirm that the information provided on the registration form is correct and that your full name and company name will be shown on the delegate badge. By completing the registration form, you consent to the distribution of your contact details to the host and organizers of this event. You also consent to the inclusion of your name and email address in any published delegates list to be distributed at the event.

A confirmation email will be sent to the provided email address within three working days after successfully completing registration.  

The organizer will accept replacement delegates. However, delegate passes cannot be shared or split among delegates under any circumstances.

The organizer has the right to refuse or reject registrations.

Full delegate passes provide full access to all conference activities, including conference sessions and networking/ social activities, including refreshments and lunch breaks, welcome reception, gala dinner, and event photos and conference presentations (available after the event). Other delegate passes with limited access include the following: 

• Accompanying persons' passes provide access to the welcome reception and gala dinner. Payment at corresponding full delegate rates will be required for any accompanying persons wanting to attend the conference sessions. 
• Exhibition and Media passes are limited to conference sessions only and strictly not for networking activities. ACI Asia-Pacific has the right to refuse and/or reject applications for Exhibition and Media passes. All registered Exhibition and Media passes must reference "ACI Asia-Pacific", and/or "18th ACI Asia-Pacific Regional Assembly, Conference & Exhibition" in any articles generated from the event and/or event sidelines. 

Insurance, travel and accommodation shall be the responsibility of the attending delegate. The organizer shall not be responsible in any way for personal injury to the delegate or his/her accompanying persons, staff, agents, contractors, invitees or members of the public. 

PAYMENT METHOD

Payment Terms

• Payment is due 30 days from the invoice date. Please ensure the total amount payable indicated on this Invoice is credited to Airports Council International.
• Any currency exchange differences, bank charges or administrative fees shall be borne by the payee. Airports Council International reserves the right to charge back any bank charges incurred to the payee.
• All payments must be finalized prior to the conference. If payment is not received on time, delegates will be required to pay via online credit card on-site. 

Payment Options

By Bank Transfer

Please remark the invoice number for bank transfer, and notify the organiser after payment.  

Please find the bank details below. 

Account Name: Airports Council International

Account No.: 808-732341-274

Bank Name: HSBC 

Bank address: 1 Queen's Rd Central, Hong Kong

Swift Code: HSBCHKH HHKH

By credit card

Please contact events@aci-asiapac.aero for details (By request only)

CANCELLATION POLICY

Cancellations must be made in writing by email to events@aci-asiapac.aero.

Refunds will be considered based on the date of receipt of the cancellation notice as follows:

• If cancellation notice is received by 90 calendar days prior to the event start date, the full delegate fee will be refunded.
• If cancellation notice is received by 60 calendar days prior to the event start date, the delegate fee will be refunded less USD 100 administration fee.
• If cancellation notice is received by 30 calendar days prior to the event start date, 50% of the delegate fee will be refunded.
• Registration fees will not be refunded if cancellation notice is received after 30 April 2023 (Hong Kong time), even in the case of non-attendance, but the registration may be transferred to another person at no additional charge, subject to written notification to ACI Asia-Pacific prior to the conference.

Any approved refunds will be issued following the conclusion of the event only and will be processed in USD.

The organizer reserves the right to amend or cancel the programme schedule, speakers or topics without prior notice to participants.